Roles and Rights



By assigning specific roles to your employees, you can provide them with different rights in terms of what access level they have in your payroll system.

For information on which roles are available, please read below.

Department manager

Allow one or several employees to have the role as department manager, giving them access to approve absence-, mileage- and registrations of hours for all employees in the department.

Salary Accountant - Limited Access 

Choose to provide your salary accountant with limited access to Zenegy. This role gives them the rights to manage everything payroll run related – except for the payroll run itself. Enabling your employee to manage the day-to-day bookkeeping, while giving you final control and approval of the payroll run.

Salary Accountant - Full Access

If you have your very own accounting department, then provide your bookkeeper or accountant with full access to administer everything needed about the company payroll run. Providing your accounting staff with the very same authority in Zenegy as yourself, enabling them to manage the pay administration completely.

Document manager

If you have employees who needs access to other employees' document, they need to be assigned the role as document manager. A document manager will be able to access all documents of those employees they have access to. A department manager will for example be able to see all documents related to the employees in his/her department. A document manager will be able to upload, edit, delete and change the visibility of the documents for each employee.

Course Manager

A course manager can create new courses and manage all course details in the Course Module. Course managers have the ability to assign different roles and rights to employees in regard to a course that has been created, and the ability to set up a group of employees that need the same rights regarding a course. Course managers can also choose if there should be an auto approval of course participants, and if the course should be open for all in the company or only specific employees via invitations.

Course managers can assign the following roles to a group or specific employee when creating the course:

  • Rights to view the details of a course but not edit it
  • Rights to edit course (e.g. time, duration, description) – but not rights to approve participants
  • Rights to approve participants – but not rights to edit course details

Items and Access Manager

Items and access managers can use and administrate all parts of the “Items and Access” module. Managers with this role, as well as the owner, can create and edit categories for new types of items and accesses, set up rules for when completing categories and approvals, and set up employee groups or individuals with the following access:

  • Can request
  • Can approve
  • Can handle and deliver items and accesses
  • Can delete
  • Can view logs and people